|
Business readers expect to
receive letters and memos that adhere to an existing format standard. There
are several acceptable business letter styles available for use in the
professional world. The three acceptable styles of business letters are:
·
Modified Block Style: Is a design
format commonly used in business correspondence. As opposed to the full
block format that aligns all parts of the letter at the left margin, the
modified block format places the heading, date, complimentary close,
signature and identification lines approximately halfway across the page.
Each of these parts is aligned vertically. In addition, the paragraphs of a
modified block letter are indented. With this business letter format, the
body of the letter is left justified and single-spaced. The date and
closing, however, are in alignment in the center of the page.
- Block Style: when using this business letter
format, the entire letter is left justified and single-spaced
except for a double space between paragraphs.
- Semiblock Style: similar to the modified
block business letter style except that each paragraph is indented
instead of left justified.
Ø Business
Letter Format
Font,
Margins and Spacing
Use
12-point Arial or Times New Roman font to make your letter easy to read.
Set 1-inch margins all around regardless of the style you choose to give
your letter a professional look. The even space around your letter keeps it
looking uncluttered and makes it easier to read. If you are using block
style, always skip a line after your return address -- or heading -- before
you include a date. If you are using modified block or semimodified block,
the choice is yours whether to skip a line before the date. In all styles,
skip a line between each section of your letter and between paragraphs in
the letter's body.
There are several main sections
that are consistent with every business letter format. When writing a
business letter, be sure to include all components:
- The Heading: common with every business
letter format, the heading contains your address and the date of
writing.
- The Inside Address: included the name of the
addressee, that person’s title or office, the name of the company or
institution, and the full address
- The Salutation: the formal greeting appears
two lines lower than the inside address.
- The Body: use the body of your letter to
explain the situation and to make your request or response. Make sure
it is done in a straightforward and concise manner.
- The Complimentary Close: the complimentary
close is inserted three lines below the last line of the body. The
most common formulas are: Sincerely, Sincerely yours, Yours truly,
Yours sincerely.
- etc...
Discuss about
format of business letter, so close with parts of business letter.
Letter
Templates
Library Online features a large
assortment of letter templates to help you achieve your desired message
when writing business letters.
Here you will find letter
templates that will consistently give your company a professional image.
There is a large selection of example business letter styles covering the most
common business situations.
I got this material from web,
and written by business professionals. So i hope my article can usefull for
you when you will write of business letter.
|
No comments:
Post a Comment