That’s
so much type of business letter, soo.. i want to share about 2 letter including
to business letter. For the first time i will explain about Inquiry Letter.
- Inquiry Letter
A
document requesting information sent on behalf of an individual or an
organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender.
A
letter of inquiry serves to facilitate business operations and satisfaction of
the sender. Inquiry letters remove any misunderstanding and are time savers,
especially when two parties want to reach an understanding. The communication
towards this effect resolves the issue without any delay. With relation to it
being a ‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed
Version of a Proposal’. It is the outcome of the purpose of the letter which
highlights the points of a proposal instead of a full-fledged proposal.
That’s
mean inquiry Letter is a letter written to request information and/or ascertain
its authenticity. A letter of inquiry deals with various matters like job
vacancies, funding, grants, scholarships, projects, sales, pre-proposals and
others. The term is common in various business setups as it implies fund
request or pre-proposal information. Owing to this usage, the term may be
considered exclusive to these setups alone. But that is not the case, to this
effect the below definition offers a justified meaning.
The
conclusion is A letter of inquiry follows a very standard format. The first
paragraph introduces the organization and proceeds to define the organization's
mission statement. After that, the letter describes how the organization plans
to use the funds it raises and its methodology for using the funds. The letter
closes after summarizing the points it has made. Generally, the potential
donor, agency or foundation granting the funds has strict requirements, such as
page length and format, for letters of inquiry.
After
that, i will give you know abour Order Letter.
- Order Letter
An
“Order” is an expense for the person placing the order and an income for the
one getting it. But this is not all. The company that bags the order has to
fulfill lot of commitments to ensure that it has a satisfied customer, which
can be an individual or another company. Timely delivery of the order, quality
of delivery and after sale service – are all part and parcel of getting an
order. An Order Letter is the one that is written by the person/company placing
the request of purchase from another company. This letter comes into action
only when a detailed study of the desired product has been done in the market
and based on promised service, quality and price of the product, a decision for
a purchase has been made.
An
Order Letter should be drafted very carefully as it needs to pen down all the
terms and conditions of the purchase for the benefit of both involved parties.
It should have details such as product specifications, quantities, price agreed
upon, delivery date, late delivery clauses, etc. It should be addressed to the
person responsible for the execution of the order with a copy to the head of
department. Since it is totally an official letter it should be typed.
Do and don’ts of order letter
- An Order Letter should be addressed to the person responsible for executing the order
- It should include all the terms and conditions agreed upon by both involved parties
- Since it is purely an official letter it should be typed out
- There is no need to use too many adjectives in the letter since it is purely for an order being placed
- The letter should have all relevant details related to the order, for example, quantity, price and other terms and conditions
In
next article, i will try to make inquiry letter and than order letter.
Source
:
http://www.letters.org/order-letter/order-letter.html
Very informative post. Thank u so much for sharing with us.
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